Part III: College Records

Administration of the Freedom of Information and Protection of Privacy Act
34. (1) The registrar is the "head" of the college for the purposes of the Freedom of Information and Protection of Privacy Act.
  (2) The registrar may authorize a deputy registrar or another officer, employee or agent of the college to exercise any power or perform any duty of the registrar under the Freedom of Information and Protection of Privacy Act.
Fees for Information Requests
34.1   Subject to section 75 of the Freedom of Information and Protection of Privacy Act, an applicant who requests access to a college record under section 5 of the Freedom of Information and Protection of Privacy Act must pay the applicable fees specified in the "Schedule of Maximum Fees" in Schedule 1 of the Freedom of Information and Protection of Privacy Regulation, B.C. Reg. 155/2012.
Protection of Personal Information
34.2 (1) The board must take reasonable measures to ensure that the collection, use and disclosure of personal information by the college complies with the Freedom of Information and Protection of Privacy Act.
  (2) The board must take reasonable measures to ensure that, if personal information is provided by the college to any person or service provider for processing, storage or destruction, a contract is made with the person or service provider which includes an undertaking by the person or service provider that the confidentiality of that personal information will be maintained.
Disclosure of Annual Report
35.   The registrar must make each annual report under section 18(2) of the Act available electronically and free of charge on the college website, must notify registrants that the report is available, and must provide a paper copy of the report to any person on request upon payment of the applicable fee specified in Schedule D.
Disclosure of Registration Status
36.   If the college receives an inquiry about the registration status of a person, the registrar must disclose
      (a) whether or not the person is a registrant or a former registrant, and
      (b) any information respecting the person that is included in the register under section 21(2) or (5) of the Act as of the date the inquiry is made, if the person is a registrant or former registrant, unless access to that information is refused under section 22(2) of the Act.
Manner of Disposal of College Records Containing Personal Information
37.   The board must ensure that a college record containing personal information is disposed of only by
      (a) effectively destroying a physical record by utilizing a shredder or by complete burning,
      (b) erasing information recorded or stored by electronic methods on tapes, disks or cassettes in a manner that ensures that the information cannot be reconstructed,
      (c) returning the record to the person the information pertains to, or
      (d) returning the record to the registrant who compiled the information.