Part II: College Administration

21. (1) A seal for the college must be approved by the board.
  (2) The seal of the college must be affixed, by those persons designated by the board, to certificates of registration and such other documents as the board may direct by resolution.
21.1 (1) In addition to the registrar’s powers and duties under the Act, the registrar holds final responsibility for all administrative and operational matters for the college.
  (2) The registrar is a non-voting member of every committee of the college.
  (3) The registrar is authorized to establish, by bylaw, forms for the purposes of the bylaws, and to require the use of such forms by registrants.
  (4) The registrar may designate an officer, employee or agent of the college to exercise any power or perform any duty of the registrar assigned by the registrar.
  (5) An officer, employee or agent of the college referred to in subsection (4) has the same authority as the registrar when the officer, employee or agent is acting on behalf of the registrar.
Deputy Registrar
22.   If the board appoints a deputy registrar under section 21 of the Act, the exercise or performance by the deputy registrar of any power or duty of the registrar is subject to any directions given by the registrar.
Fiscal Year
23.   The fiscal year of the college commences on March 1 and ends on the last day of February of the following year.
24.   The board must establish and maintain such accounts with a chartered bank, trust company or credit union as the board determines necessary from time to time.
Payments and Commitments
25. (1) The board
      (a) must annually approve an operating expense and revenue budget for each fiscal year, and
      (b) may from time to time, as and subject to any conditions the board considers necessary, authorize the registrar to approve capital expenditures up to a maximum amount as determined by the board.
  (2) The registrar may authorize any budgeted expenditure provided that the registrar is satisfied that the expenditure will not cause the total of the annual operating expense and revenue budget to be exceeded.
  (3) The registrar may authorize an expenditure that was not contemplated by the operating expense and revenue budget or that exceeds the amounts set out in that budget for any item of expense, or a capital expenditure, provided that the registrar is satisfied that the contemplated expenditure will not
      (a) compromise the board’s annual objectives,
      (b) cause the total of the annual operating expense and revenue budget to be exceeded, or
      (c) exceed the registrar’s authority to approve capital expenditures as authorized by the board under subsection (1)(b).
  (4) If the registrar authorizes an expenditure under subsection (3), the registrar must report that action to the board at its next meeting.
Collection of Funds as Agent
25.1 (1) In this section, "association" means a health profession association as defined in section 1 of the Act or similar organization, whose members are registrants or persons registered or licensed for the practice of dental hygiene in another Canadian jurisdiction.
  (2) In each fiscal year, the college may collect from registrants an amount equivalent to the annual fees of an association, whether or not the registrant is a member of the association, provided that the board and the association execute a written agreement to that effect.
  (3) Funds received by the registrar under subsection (2) are collected by the college as agent for the association and are held by the college on trust for the association.
Borrowing Powers
26.   The board may raise money, or guarantee or secure the payment of money in the name of the college, in any manner determined by the board, in order to carry out the purposes of the college.
27. (1) The board may invest funds of the college in accordance with the board’s investment policy, which must be consistent with sections 15.1 and 15.2 of the Trustee Act.
  (2) All income derived from invested funds must be added to and become part of the general revenue of the college.
28. (1) The board must appoint a chartered professional accountant as auditor.
  (2) The registrar must submit the college’s financial statement to the auditor within 45 days of the end of the fiscal year.
Legal Counsel
29.   The board or registrar may retain a member in good standing of the Law Society of British Columbia for the purpose of advising the college on any matter.
General Meetings
30. (1) A general meeting of the college must be held in British Columbia at a time and place determined by the board, at least once in every calendar year.
  (2) The following matters must be considered at an annual general meeting:
      (a) financial statements;
      (b) the report of the board;
      (c) the report of the auditor.
  (3) The board
      (a) may convene an extraordinary general meeting by resolution of the board, and
      (b) must convene an extraordinary general meeting within 60 days after receipt by the registrar of a request for such a meeting signed by at least 10 percent of all registrants referred to in subsection (4).
  (4) Only registrants in good standing in the following classes of registrants are eligible to vote or present motions at general meetings of the college, or to propose resolutions under section 32:
      (a) full registrants;
      (b) full registration (365 day rule exempt) registrants;
      (c) conditional registrants;
      (d) non-practising registrants.
Notice of General Meetings
31. (1) The registrar must deliver notice of an annual general meeting to every registrant at least 60 days before the meeting, and must deliver notice of an extraordinary general meeting to every registrant at least 30 days before the meeting.
  (2) Notice of a general meeting must include
      (a) the place, day and time of the meeting,
      (b) the general nature of the business to be considered at the meeting,
      (c) any resolutions proposed by the board, and
      (d) any resolutions proposed by registrants under section 32 and delivered to the registrar before the delivery of the notice.
  (3) The accidental omission to deliver a notice of a meeting to, or the non-receipt of a notice by, any registrant or board member entitled to receive notice does not invalidate proceedings at that meeting.
Resolutions Proposed by Registrants
32. (1) Any 20 registrants referred to in section 30(4) may deliver a written notice to the registrar at least 30 days before the date of an annual or extraordinary general meeting requesting the introduction of a resolution.
  (2) If a request is received under subsection (1) after delivery of the notice of the general meeting under section 31, the registrar must deliver a supplementary notice, including the proposed resolution, to every registrant referred to in section 30(4).
Proceedings at General Meetings
33. (1) The quorum at a general meeting is 10 registrants referred to in section 30(4) attending in person or in accordance with subsection (1.1).
  (1.1) If the notice of the general meeting specifies that registrants may attend the meeting by video, teleconference, web casting, or an equivalent medium, registrants referred to in section 30(4) may attend and participate in the meeting by such medium, in accordance with the instructions specified in the notice, and any registrants so attending must be included in the quorum.
  (2) No business, other than the adjournment or termination of the meeting, may be conducted at a general meeting at a time when a quorum is not present.
  (3) If at any time during a general meeting there ceases to be a quorum present, business then in progress must be suspended until there is a quorum present.
  (4) If a quorum is not present within 30 minutes from the time appointed for the commencement of a general meeting or from any time during a general meeting when there ceases to be a quorum present, the meeting must be adjourned.
  (5) In the absence of both the board chair and the board vice-chair, an acting chair for a meeting must be elected by a majority vote of the registrants present.
  (6) A general meeting may be adjourned from time to time and from place to place, but no business may be transacted at an adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place.
  (7) When a general meeting is adjourned in accordance with subsection (4) or by motion, notice of the rescheduled general meeting must be delivered in the same manner as notice of the original meeting.
  (8) Every registrant referred to in section 30(4) who is present at a general meeting is entitled to one vote.
  (9) In case of a tie vote, the chair of the meeting does not have a second vote in addition to the vote to which the chair is entitled under subsection (8), and the proposed resolution does not pass.
  (10) Except as otherwise provided under the Act, the most recent edition of the American Institute of Parliamentarians Standard Code of Parliamentary Procedure governs the procedures at general meeting.
  (11) A resolution passed or defeated at a general meeting must not bind the board, any committee of the college, the registrar, or any other officer, employee or agent of the college in the exercise of its or their powers or in the performance of its or their duties under the Act or any other enactment.